How To Write A Resignation Letter?

How To Write A Resignation Letter?

You`ve decided to move on and resign from a company you hate. Now that you`ve signed the papers at your new employment, the only thing separating you and your amazing new position is sending in your resignation from your present one.

Whatever the reason for your decision to quit your present position, a formal resignation letter may help you and your employer stay friendly. A strong resignation letter provides your assistance with the handover to the recruit, thanks your employer for the worthwhile work experience, and briefly explains your intention to depart.

Here are some tips for drafting a resignation email or letter, along with some examples and templates to get you started.

  • An official letter of resignation serves as notice to an employer that you are quitting your position.
  • A resignation letter contains your contact details, your notification that you`re leaving, and the date of your work termination. Additional information is not necessary, although you are welcome to provide them.
  • You may send resignation letters by email or print them out. There are situations when you may wish to give a manager a printed letter in person.
  • When you quit your work, a formal resignation letter can help you go on the proper note.


What Should Be In Your Resignation Letter is As Follows:

1. A Greeting

Your immediate manager or a human resources representative will probably need to receive your resignation letter, but sometimes you may want to distribute it to your team, department, or the whole company. For business letters, you may use the standard greeting, which consists of the recipient`s first and last name ("Dear Jane Smith"). You may even only use the recipient`s first name ("Dear Jane") if you are highly acquainted with them.

2. Your Intended Route And Time Of Departure:

You should make it very clear in the body of your resignation letter that you are resigning and when you will be leaving. Although two weeks` notice is customary, you have the option to provide greater notice or quit your job right away, depending on the situation.
Mention the name of the firm and your present title. You might further give details about any tasks or payments that you still need to finish off before you depart the organisation.

3. The Transfer of Power:

Declare that you are willing to assist with the changeover. A few sentences guaranteeing a seamless conclusion to your responsibilities will demonstrate that you`re in the game to the finish. You don`t have to go into great depth, and you most certainly shouldn`t promise anything you can`t fulfil.
I`ll make every effort to complete my tasks over the following two weeks and provide any necessary training to my other team members. If there is anything else I can do to assist throughout the transfer, just let me know.

4. Your Details for Contact:

After signing, if you haven`t already, include your personal information, either at the top or in the body of your resignation letter. This should start with your present role inside the organisation and end with your business contact information. To make it simpler for the business to get in touch with you after you leave, you may also enter your personal contact information.

5. The Wrap-up:

Lastly, conclude the email formally. Tell them they may get in touch with you, and that you still want for the best for the business moving ahead.

Things not to include in a letter

Your resignation letter`s content will help you choose what not to add as well as what to include. For instance, don`t provide a long justification for your decision to resign from your job.

Along with being kind and professional, and including a thank you in your resignation letter, you should also refrain from making any unfavorable comments about your position, your team, etc. Nothing in your resignation letter should contradict the goal of the letter, which is to leave your position on the best possible terms. Once again, use the previously provided resignation letter samples as a guide.

When Is It Not Required to Send a Resignation Letter?

Always confirm with your human resources department since some organisations may not need a resignation letter. Sending a resignation letter, however, not only gives the employer time to find a successor, but it also helps you have a professional connection with them after you leave your job—given the customary two weeks` notice.
It is improper to include grievances or criticisms of the employer, boss, or coworkers in resignation letters.
If you will be receiving better pay at your new employment, there is no need to mention it in your letter. It is preferable to have that talk in person if you are searching for a counteroffer to convince you to remain.
Don`t talk about how happy you are about leaving or how wonderful the new job is in your letter.

In certain situations, sending a resignation letter may not be strictly necessary. For example, freelancers or contract workers may not need to provide a formal resignation letter if their projects or contracts naturally come to an end. Additionally, if you have a very informal working relationship or if your employer specifically indicates that a resignation letter is not required, you might be able to forgo this step.

For personalized assistance in drafting any type of letter, you can always refer to our letter writing service.

Take Note

Don`t whine, keep it straightforward, and adhere to the facts. It`s critical to end things positively since you could want an employment reference. Burning bridges is pointless if you`ve already decided to move on.

Resignation Letter Examples

Here are samples of both a straightforward resignation letter and one with a two-week notice period.

1. A Brief Letter of Resignation

Manny George, LeBronx Properties Limited, Assistant Sales Manager 45 Mayfair Street, New Plymouth, Oklahoma 06554


First June of 2024

Greetings, Patrick

With effect from June 30, I am quitting LeBronx Properties Limited as assistant sales manager, as I am informing you in this letter.

I value the chance you gave me to advance professionally when I was working at LeBronx Properties Limited. I appreciate all of your help and inspiration.

Tell me how I may support you throughout this change, please. I want the best for you and the business.


Manny George

2. Example of a Two-Week Notice Resignation Letter

Greetings, Mallory

I`m writing to let you know that, as of two weeks from now, I will no longer be serving as Manchuria Investments` accounts manager.

For me, the last two years have been amazing. I cherish all of the professional connections I`ve been able to make here, as well as the learning and development opportunities you`ve provided for me. Best wishes to you and the organization.

Kindly inform me if I can be of any assistance throughout the transfer. I intend to stay in contact.


The late Richard Rutherford

Need assistance with your R?

When to Present Your Employer with the Letter

Sending your resignation letter well in advance of your leaving is considered kind; two weeks` notice is usually sufficient unless there are extenuating circumstances that force you to step down suddenly or abruptly.1.

Five Often Asked Questions About Letters Of Resignation:

Concerned about your letter of resignation? Below are our responses to the top five queries about resignation letters that people ask:

1. When ought one to draft a resignation letter?

If your contract demands it or you have a lot of work to do before you leave, you may need to offer your boss an extended notice period. However, you should draft a letter of resignation at least two weeks in advance.
And even while it can be tempting to post a new job announcement on LinkedIn as soon as you accept a job offer, you should let your present employer know that you`re leaving beforehand.

2. What format is appropriate for a resignation letter submission?

Whenever feasible, you should present your letter to your management in person. However, you may send your letter by email as an attachment or as text in the email body if you`re working remotely and your supervisor isn`t in the office.

3. What should the subject line of your resignation email say?

The subject line of your resignation email should include your name and the resignation details.
When you clearly state in the subject line how essential your email is, your boss will know right away when they open their inbox.
Here are some excellent subject lines for resignation emails:
Notice of Resignation — [Your Name] [Your Name]
Notice of Resignation: Two Weeks Notice of Resignation: [Your Name]

4. What is the ideal length for a resignation letter?

A resignation letter ought to be no more than one page. Your manager will ask for more information if, after reviewing your letter, they need it.

5. How would you draft a letter of resignation for a position you adore?

When submitting a resignation letter for a position you love, remember to thank the employer for the opportunity, provide an explanation of your reasons for leaving (if applicable), and offer support throughout the transition to facilitate a seamless departure.


Striking a balance between appreciation and professionalism is crucial, even if it could be easy to start gushing. Focus on the good things that happened to you, and write a brief letter. It`s important to keep your tone polite and grateful, and you may always save your thoughts for your farewell letter to your colleagues.